The easiest way for you not to get overloaded at work is to share the load with others. So when you’re thinking about delegating tasks or projects, a good tactic is to ask yourself what your employees are capable of.
According to David Finkel, Inc columnist, a scale can help a manager measure his or her employee’s ability to handle a specific task.
Low experience: 1-3
A team member rated with the lowest scores does not yet have the skill set to complete the task efficiently. As a result, they will end up causing more work for you in the long run. You can get them to accompany you while you perform the task so that in the future, they will have a higher rating and will be able to take on the task themselves.
Moderate level of expertise: 4-6
Here, you will likely be able to delegate many lower-level tasks and some of the higher-level ones. Depending on the project, you may even give them autonomy and let them operate without supervision – but check at regular intervals to see if they face any obstacles along the way.
If it is a high-risk task, it is worth taking a more hands-on approach to complete it on time.
High level of expertise: 7-10
At this level, the person probably needs little supervision. “In fact, they may find it unpleasant if you treat them as if they have a low or moderate level of expertise,” says Finkel. These team members may take care of the details of a project and then report back to you on the outcome.